Corporate housekeeping
In a world where regulations are constantly changing and becoming more complex, efficient management of your corporate structure is crucial. Corporate housekeeping is more than just administrative work: it is a fundamental part of good corporate governance. At Westvaer, we understand that as an entrepreneur, director, or legal professional, you need certainty, clarity, and compliance. With our expertise in corporate housekeeping, we ensure that you can focus entirely on the growth of your business.
What is corporate housekeeping?
Corporate housekeeping involves systematically managing, updating and archiving all corporate documents and records. This includes board changes, amendments to articles of association, share transfers, power of attorney registrations and the annual general meeting of shareholders. It is not only a legal requirement but also a means to reduce risks and ensure transparency.
At Westvaer, we combine legal precision with innovative digital tools to keep your company compliant at all times. For example, in collaboration with our partner Evidend B.V., we have developed a digital shareholders' register. This provides real-time insight into the shareholder structure, voting rights and essential documents such as articles of association and minutes.

Why corporate housekeeping is essential
Corporate housekeeping goes beyond complying with legal obligations. It is a strategic tool that strengthens your organization. By keeping your company up-to-date:
- you minimize legal and financial risks: well-maintained records prevent sanctions and disputes;
- you increase transparency: a clear structure and complete overview are essential for investors, partners, and regulators;
- you build trust: a solid governance structure demonstrates professionalism and reliability.
With our corporate housekeeping services, you ensure that your organization stays ahead in terms of compliance and governance.
What do we offer?
At Westvaer, we offer a wide range of corporate housekeeping services, fully tailored to your needs and the size of your business.
- Regular maintenance tasks: we manage and update all your corporate documents, such as articles of association, shareholders' agreements, and minutes.
- Complex restructurings: whether you are considering mergers, demergers or other changes to your corporate structure, we guide the process from start to finish.
- Digital shareholders' register: our innovative platform provides you with real-time access to the structure and ownership relations of your company.
- Tailored legal advice: our team of specialists is ready to advise you on financing, securities and issues related to legal entities.
- Compliance checks and audits: we analyze your current structure and processes to identify and resolve any deficiencies.
Frequently asked questions about corporate housekeeping
Here we answer some frequently asked questions:
For which companies is corporate housekeeping relevant?
Corporate housekeeping is essential for both small and large companies with multiple legal entities. It is particularly beneficial for businesses operating internationally or subject to strict regulations as they greatly benefit from a well-organized corporate administration.
What is the advantage of a digital shareholders' register?
A digital shareholders' register provides immediate insight into the shareholder structure and voting rights. It also simplifies the management of documents and data, ensuring compliance with the latest regulations.
How does Westvaer assist with implementing corporate housekeeping?
We start with a thorough analysis of your current situation and develop a tailored plan. We then handle the implementation, including digital tools and ongoing support, ensuring that everything remains up-to-date.
Do you have any other questions? Our experts are ready to assist you.
Why choose Westvaer?
At Westvaer, innovation, reliability and expertise are at the core of what we do. Our years of experience in corporate law, combined with our modern approach, make us the ideal partner for your corporate housekeeping. We think ahead, anticipate changes in laws and regulations and ensure your administration is fully in order.
Our partnership with Evidend B.V. offers a unique advantage: a fully integrated digital solution that keeps you in control. Additionally, we distinguish ourselves through our personal approach. We see corporate housekeeping not as an obligation, but as an opportunity to strengthen your organization.